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Car Rental Terms and Conditions

This is a Japanese translation of the “Car Rental Terms and Conditions” of RIDERUN co,ltd. (the “Company”). This translation is provided for reference only and is not an official contractual document. For any actual contracts or disputes, please refer to the original English text and any official translations.

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Lisence valid in Japan

You cannot drive in Japan unless you meet at least one of the conditions listed in [1] to [3]．

【1】If you hold an international driver’s license valid in Japan

・International Driving Permit (IDP) (1949 Convention only) [ https://kart.st/en/drivers-license/ ]

・Local driver’s license

・Passport

** We recommend obtaining an IDP in your home country before coming to Japan. While it may be possible to obtain one in Japan, there is no guarantee you will be able to do so within the duration of your trip. **

【2】If you hold a local driver’s license from Switzerland, Germany, France, Belgium, Monaco, or Taiwan

・Local driver’s license

・Certified Japanese translation[ https://english.jaf.or.jp/driving-in-japan ]

・Passport

** We recommend obtaining an IDP in your home country before coming to Japan. While it may be possible to obtain one in Japan, there is no guarantee you will be able to do so within the duration of your trip. **

【3】When U.S. military personnel or their family members are driving

・U.S. SOFA (USFJ 4EJ) / Military Driver’s License

・U.S. State Driver’s License

・U.S. Department of Defense / Military ID Card

Article 1 (Agreement / Scope)

This Agreement is made between the Lessor (“Party A”) and the Lessee (“Party B”) regarding the rental/lease of the vehicle specified herein. These Terms apply to Party A’s vehicle rental and related services (including tours, lead-car guidance, filming, etc.).

The renter, driver, and passengers (collectively, the “Customer”) agree to these Terms when making a booking. Party A may provide additional rules via appendices, product pages, notices, and messages (“Company Rules”). If there is any inconsistency, the specific conditions separately presented by Party A shall prevail.

Article 2 (Booking & Payment)

  1. Booking is confirmed only when full payment of the tour price is successfully completed through Party A’s designated sales channels. No booking is held unless payment is completed.
  2. Payment method, currency, fees, and timing follow the display and rules of each sales channel and the Company Rules.
  3. The rental fee and all other charges shall be paid to Party A as a lump-sum advance payment via credit card (through PayPal or Stripe) upon the conclusion of this Agreement, unless otherwise stated under Company Rules.

Article 3 (Rental Period / Overage Charges)

  1. Rental Period: From 5:00pm (Basic Unit: 4 hours) to 9:00pm.
  2. Rental Fee: ￥(Depends on the car model) for 4 hours.
  3. Overage Charges (unless otherwise approved by Party A):
    • Time Overage Charge: (Base fee for 4 hours ÷ 4) × 1.2 (20% surcharge per hour)
    • Mileage Overage Charge: If mileage exceeds 200 km per day, JPY 100 per excess 1 km (tax excluded)

Article 4 (Vehicle Types / Deposits / Damage Caps)

Party A classifies vehicles by “Type” and sets conditions (damage caps, deposit requirements, etc.) in these Terms and the Appendices. Vehicle lineup may be added/changed in the future.

4.1 Type A Security Deposit（From 2026 middle of March）

If Party B uses a Type A vehicle, Party B must pay a security deposit by the time designated by Party A (either at booking or before the tour starts).

  • Standard deposit: JPY 1,000,000.
  • If Party B purchases the Light Cover Plan (Appendix B), the deposit is reduced as follows:
    • Light Cover JPY 15,000 (reduces combined liability up to JPY 300,000): Deposit JPY 700,000
    • Light Cover JPY 30,000 (reduces combined liability up to JPY 600,000): Deposit JPY 400,000

The deposit secures any amounts payable by Party B to Party A (damages, NOC, penalties, unpaid costs, etc.) (“Amounts Due”). Party A may apply the deposit to Amounts Due without further consent.

After return, once inspection, NOC day determination, and settlement (repair estimates, etc.) are completed and no Amounts Due remain, Party A will refund the remaining balance within a reasonable time by a method designated by Party A (card reversal/refund, bank transfer, etc.). Refund fees, if any, follow the Company Rules.

4.2 Type B (No Deposit)

For Type B vehicles, Party A does not collect a security deposit in principle. If an accident/damage occurs and Amounts Due arise, Party B shall pay as requested by Party A during the tour or at the end of the tour via Party A’s designated method.

Article 5 (Eligibility / Identity Verification)

  1. The Driver must be legally permitted to drive in Japan (e.g., valid Japanese license, valid IDP under the 1949 Geneva Convention, or an approved license with an official translation).
  2. Party B must present and provide copies of the driver’s license and passport at contracting. Party A may request additional information for safety (accommodation, emergency contact, etc.).
  3. GPS tracking may be used for risk management; Party B agrees.

Article 6 (Refusal / Stop on the Day)

Party A may refuse or stop the service due to invalid documents, identity verification issues, suspected alcohol/drug influence, risk of dangerous driving, or likely non-compliance with Company Rules. Refundability follows the cancellation policy and Company Rules.

Article 7 (Prohibited Acts and Compliance Rules)

Party B shall not commit any of the following acts and shall strictly adhere to these rules during the rental period:

  1. Allow anyone other than the declared/approved driver to drive (unless approved by Party A).
  2. Drive under alcohol/drug influence, violate laws, or drive dangerously.
  3. Drive on circuits/races/off-road roads (unless approved).
  4. Modify/disassemble/alter the vehicle, sublease, pledge it as collateral, or otherwise dispose of it without Party A’s consent.
  5. Take the vehicle outside Japan.
  6. Participate in commercial shoots or events without prior approval (unless approved).
  7. Smoke inside the vehicle (including e-cigarettes/heated tobacco products).
  8. Bring animals into the vehicle (except where legally required/allowed, such as assistance dogs).
  9. Operate a mobile phone/device while driving (including calls, screen operation, filming, etc.).

Specific driving restrictions (Important):
10. Engine Speed: Operating the engine at rotations exceeding 3,000 RPM is prohibited.
11. Drifting or any drifting-like behavior is prohibited.
12. Tour discipline violations are prohibited, including but not limited to:

  • significantly separating from the lead vehicle,
  • high-speed driving beyond instructions,
  • excessive noise or nuisance behavior,
  • reckless lane changes or dangerous weaving.

Article 8 (Accidents / Malfunctions / Theft)

In any accident, immediately secure safety, provide aid, contact police, and notify Party A and follow instructions. Failure to report to police and Party A may result in insurance and Light Cover not applying. Party B must not repair, relocate, or settle with third parties without Party A’s approval.

Article 9 (Damages, Insurance, and NOC)

  1. Insurance: Coverage is provided within the limits/exclusions of Party A’s insurance. Deductibles, exclusions, amounts beyond limits, or denials due to Party B’s circumstances are borne by Party B.
  2. Damages & NOC: Party B shall compensate damages to third parties or Party A unless attributable to Party A. If the vehicle becomes unavailable for business due to damage, Party B shall pay NOC (JPY 20,000/day) as set out in Appendix B.
  3. Combined Caps (in principle / includes NOC):
    • Type A: JPY 1,000,000 (repair + NOC + necessary actual costs) in principle.
    • Type B: JPY 600,000 (repair + NOC + necessary actual costs) in principle.
  4. Serious violations (DUI, no license, no police/company report, prohibited use, etc.) may void the cap and Light Cover.

Article 10 (Return of Vehicle)

  1. Fuel: Party B is not obligated to return the vehicle with a full tank unless separately instructed under Company Rules.
  2. Restoration to Original Condition: Party B shall return the vehicle in the condition it was rented (ordinary wear excluded) and shall return all accessories, including the vehicle key and ETC card (if provided).
  3. Party A may inspect the vehicle upon return, and Party B shall cooperate with such inspection.

Article 11 (Cancellations / Changes)

  1. Cancellation fees follow Appendix A (and the sales channel’s policy may prevail where applicable).
  2. Applications received after 6:00 PM JST will be processed as the following day.

Non-Refundable Events (Important):
(1) Late Arrival: If Party B is late for the designated meeting time.
(2) Failure to Present License: If Party B fails to present valid documents required to drive in Japan (including IDP or official translations where required).
(3) Digital copies or photocopies are invalid: Party A may reject digital copies, screenshots, or photocopies of required documents.

Restriction on Reservation Changes (Important):
Party B may not make changes to the reservation within 24 hours of the scheduled departure time (unless Party A approves under Company Rules).

Handling of Tour Cancellation by Party A (Weather):
In the event Party A cancels the tour or rental due to adverse weather or other unavoidable circumstances, Party A shall offer Party B rescheduling to another date or a full refund (method/timing follow Company Rules / sales channel rules).

Article 12 (Termination of Agreement and Tour Conclusion)

  1. Right of Immediate Termination: If Party B falls under any of the following, Party A may terminate immediately and recover the vehicle:
    (1) Violation of these Terms or Company Rules.
    (2) False declarations during application/contracting.
    (3) Unauthorized driving by a third party or subleasing.
    (4) Acts under Article 7 (Prohibited Acts) or material non-compliance with safety instructions.
    (5) Party B is found to be a member of an anti-social force (gang member/affiliate).
  2. Early Termination of Tour: If an act disrupting safety/tour discipline is confirmed, Party A may terminate immediately. Party B may not claim a refund for remaining time.
  3. Penalty and Compensation (Important): If Party B’s violation causes business disruption (vehicle non-availability, tour interruption, reputational damage, etc.), Party B shall pay the higher of:
    (1) Up to JPY 1,000,000 penalty; or
    (2) Total lost operating profit and miscellaneous expenses incurred.

Article 13 (Governing Law / Jurisdiction / Language)

Japanese law governs. Exclusive jurisdiction is the court having jurisdiction over Party A’s location. Japanese text prevails; English is a reference translation.

Appendix A — Cancellation Fee

Applications received after 6:00 PM JST will be processed as the following day.

  • 4 days or more prior to the departure date: Free of charge
  • 3 days prior to the departure date through the day of departure: 100% of rental fee (Non-refundable)

Appendix B — Type A / Type B / Light Cover / Damages & NOC (Includes NOC)

  1. NOC: JPY 20,000 per day
  2. Repair Cost Notes
  • Type A guideline examples:
    • Scratch/Dent on any body parts including rims: JPY 300,000
    • Wheel replacement due to dents/deep scratches/bends or major damage: JPY 600,000
    • Actual costs prevail.
  • Type B: Actual costs prevail (reasonable repair/parts/labor as determined by Party A).
  1. Combined Caps (in principle / includes NOC)
  • Type A: JPY 1,000,000
  • Type B: JPY 600,000
  1. Light Cover Plan (Optional / Includes NOC)
  • JPY 15,000: reduces combined liability up to JPY 300,000
  • JPY 30,000: reduces combined liability up to JPY 600,000
  1. Payment Timing (Type B / No-Deposit Vehicles)
  • If an accident/damage occurs, Party B shall pay as requested by Party A during the tour or at the end of the tour via Party A’s designated method.
  1. Exclusions (Important)
  • Caps and Light Cover do not apply if: DUI/drugs, no valid license, willful misconduct/gross negligence, no police/company report, prohibited use, insurance denial due to Party B, unauthorized repair/settlement, etc.

Additional

The tour will conclude once the final vehicle inspection is finished. Please note that the company shall not be held liable for any incidents occurring after the tour, including but not limited to public transport disruptions, missed departures, or accidents.